Landlord Advice & Guidance

Legislation & Renting

If you provide soft furnishings in your property, they must comply with the Furniture and Furnishings (Fire) (Safety) (Amendment) Regulations 1993. Failure to meet the terms of these regulations could result in fines of up to £5,000 and/or imprisonment.

In addition, if your property has any gas or electrical appliances you should be aware that the Gas Safety Regulations 1998, Electrical Equipment (Safety) Regulations 1994 and Building Regulations - Part P Electrical Safety in Dwellings place special legal responsibilities on landlords. Again if you do not abide by these regulations, the maximum penalty is a fine of £5,000 and/or imprisonment.

Any furniture added to the property since 1st March 1993 must comply with these requirements whether new or second-hand.

1. Upholstered furniture must have the fire resistance filling material and must pass a cigarette resistance test
2. Permanent covers must pass a match resistance test
3. Furniture in any property which qualifies for the transitional period (i.e. was let prior to 1st March 1993 and continued to be let) does not have to comply until the tenant who occupied the property prior to 1st January 1997, vacates the property.

The regulations do not apply to:

1. Antique furniture or any made before 1st January 1950
2. Bedclothes (including duvets and pillowcases)
3. Loose covers for mattresses, curtains
4. Carpets, sleeping bags, cushion covers.

The Gas Safety (Installation and Use) Regulations 1998

Gas Appliances

1. All gas appliances and associated pipe work and flues should be maintained to ensure they are safe to use. An annual inspection by a qualified registered CORGI gas engineer is now a requirement of law.
2. A Gas Safety Record (GSR) must be kept with the dates of inspection and any defects identified. This record must be provided to the tenant upon signing the tenancy agreement.
3. A gas appliance with an open flue should not be installed in a bedroom.
4. Where the gas meter is installed in a meter box, you should supply the tenant with a suitably labelled key to the box.
5. After work on any gas appliance, a defined series of safety checks must be performed.
6. Instructions for any gas appliance must be left for the tenant.
7. Any gas appliance that is suspected or known to be faulty or incorrectly installed must not be used by anyone and should be removed/replaced or repaired immediately.
8. Ventilation is need for gas appliances to work correctly and safely. You should take care not to block vents and airbricks.

The Electrical Equipment (SAFETY) Regulations 1994

Electrical supply and appliances within a property must be safe.

1. All electrical appliances must be checked at regular intervals for defects (e.g. frayed wiring, badly fitted plugs etc).
2. Any unsafe items should be removed from the property prior to offering it for rent.
3. No statutory checking procedure or timescale exists. However, it is recommended that all landlords have an annual inspection of electrical appliances undertaken by a qualified Electrical Engineer. Records of these checks conducted at the property should be retained and provided for inspection if required.
4. It is advisable that smoke alarms be fitted to all let property and should be checked regularly to ensure that they are in full working order.

The Plugs and Sockets (SAFETY) Regulations 1994 (CONSUMER PROTECTION ACT 1987)

1. Any plug, socket or adapter supplied, which is intended for domestic use, must comply with the appropriate current regulations.

The Building Regulations part P Electrical safety - dwellings

The Landlord and Tenant Act 1985 places the responsibility on landlords to ensure the electrical installation in their property is safe when the tenancy begins, and that it is maintained in a safe condition throughout that tenancy. From 1st January 2005, all domestic electrical installation work, (particularly in kitchens and bathrooms) must be carried out by a Government Approved contractor. In addition, electrical contractors will have to verify the work complies with British Standard Safety Requirements (BS7671). Failure to comply with these regulations is a criminal offence and could result in fines of up to £5,000 and or/imprisonment.

Housing Act 2004

From 1 October 2008 all properties which become available to let must hold an Energy Efficiency Rating Certificate which provides details of the energy performance ratings of the property. The certificate by law must be made available to the prospective/new tenant.

Summary of Landlord Responsibilities:

1. Only use competent approved contractors.
2. Ensure that cracked/damaged sockets or plugs and frayed wiring are made good.
3. Ensure that all appliances are safe to use prior to any let - i.e. cooker/kettle/toaster/etc. Property should be inspected and tested at least every 10 years by a competent person (Electrical Equipment (Safety) Regulations 1994).
4. All Socket outlets which may be used for outdoor equipment (e.g. a lawnmower) should be protected by a Residual Current Device (RCD)
5. Retain copies of any certificatory of electrical works carried out.

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